What Does a Wedding Planner Do?

What is a Wedding Planner?

What Does a Wedding Planner Do?

A wedding planner is an extremely helpful person that you can rely on your wedding. She’s a go-to person to help you and your soon-to-be partner, making things easier and more convenient for you both. She handles all – and we mean every aspect of your wedding, from the little things down to the major details.

Wedding planners are responsible for putting all the elements together to pull off the wedding of your dreams. This covers the planning stage from the very beginning until your big day itself, sometimes even on planning your honeymoon! This is why hiring a wedding planner seems a  lot… well, because they do a lot as well! However, it’s understandable that not all couples instantly go for hiring one, especially when having budget constraints.

And, if you are trying to figure out whether you need a wedding planner or not, or whether you can do the things she can or not, then let us help you out! We’ll give you a list of things a wedding planner does and you decide at the end if you are willing to invest in hiring for help or simply put that money elsewhere.

What is a Wedding Planner?

  • Help set you and your partner up with a realistic budget for your wedding. And, makes sure you stay within it. She can also help you decide on the wedding elements that you really need or you can simply take off your list, fewer things to pay!
  • Based on your budget, vision, and wedding size, she will show you the best locations in the area for your reception.​
  • Create a master plan covering all the details of your wedding, from your song in the ceremony to party favors you’d give to your guests.​
What is a Wedding Planner?
  • Find you the best photographers in town and whose services are fit within your budget. She will see whether or not they are what you are looking for, look at their portfolio and communicate on your behalf. Do they give out a physical wedding photo album or are they going to and out digital copies? They will also ask for a quotation and if everything looks great, she will schedule you to meet your potential photographers. Now, imagine this for all your vendors - florist, caterers, bands, DJs, etc.
  • A planner will also bring you lots of discounts. As a seasoned wedding planner, she already has favored vendors that she often recommends to a couple. And, since they are familiar with each other, you can expect lower prices or even extra services without charge.​​
What is a Wedding Planner?
  • Handles formalities such as contracts and negotiations, making sure everything is right and is of your best interest.
  • Creates a timeline and informs everyone involved, such as your vendors, friends, family, bridesmaids, groomsmen, etc. what to do and when they should do it. She makes sure you are following the timeline too.
  • Handles your invitations, helps in its wordings and design, order it, and sends them to your guests. She also keeps track of your RSVPs.
  • Provides you with advice and guidance on what design best matches your vision and what’s hot in the wedding scene.
  • Communicates with your friends, guests, and family members, and inform them of your desires or requests - only if you can’t do it on your own.
  • Manage your big day, talking to your vendors and making sure they make their deliveries on time and set up early. She also oversees everything and if an issue or emergency arises, she will be the first person on it. She will also help soothe you if you’re feeling a little off.
  • Helps you plan and book your flight, because hey, why stop now, right?

Do You Need to Hire a Wedding Planner?

Indeed, a planner does carry a lot of responsibilities at a wedding. With one, you can be at ease and simply relax, knowing you have a remarkable person trying to make your dream wedding into a reality.

Now, the big question is if you need one. We can’t answer this for you. You have to see for yourself if you are capable of doing all these things. 

Do you think you can handle all these wedding planner tasks? For others, between keeping social relationships and a full-time day job, this is impossible. However, for some, they can do it. So, it really all boils down to you!

Just remember, that planning your wedding shouldn’t stress you out too much because then you won’t have time to enjoy its moments.